Police Clerical Position. Perform office duties, answer phones, data processing, and bookkeeping. Qualifications include proven customer service experience, good interpersonal skills, ability to effectively use Microsoft Word, Excel, and other computer software and technology as required. Starting salary: $27,000-38,000 DOQ. Apply online at https://cityoflovespark.com/job-application/ or at Loves Park Civil Service Commission, c/o Clerk’s Office, City of Loves Park, City Hall, 100 Heart Boulevard, Loves Park, IL. Applications must be received by 4:30 p.m. on May 14, 2021. Examinations will consist of oral interviews by the Commission on May 26 and May 27, 2021, at 6:00 p.m.

Position Purpose

The police records clerk performs a variety of routine and complex clerical, secretarial, and administrative work in keeping official department records, processing criminal, traffic, and city ordinance complaints, citations, fines, and bonds. The police records clerk provides administrative support to the police command staff and the Chief of Police’s Secretary.

Reporting Structure

This position reports to the Administrative Deputy Chief.  There is no subordinate staff for this position.

Knowledge and Experience

The police records clerk must have proven general office skills such as typing, filing, auditing, accounting, and bookkeeping.  The position requires a working knowledge of computers and electronic data processing, modern office practices and procedures, and some knowledge of accounting principles and practices.  Additionally, the police clerk must have the ability to effectively meet and deal with the public, communicate effectively verbally and in writing, and handle stressful situations.

Principle Accountabilities

1. Performs routine clerical and administrative work in answering phones, receiving the public, and providing customer assistance, data processing, and bookkeeping.
2. Operates office equipment as required, such as computers, copiers, typewriters, fax machines, etc.
3. Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, grammar, and structure.
4. Inputs data to the standard office and department forms.  Makes simple posting to various reports such as annual reports, incident reports, crime reports, and compiles tabulated data.
5. Prepares criminal, traffic, and city ordinance complaints and other documents for distribution to state’s attorneys, city attorneys, county clerks, and others as assigned.
6. Reviews and audits bonds and fines received through the police department.
7. Assists the Chief of Police Secretary as custodian of departmental documents and records, including personnel records.  Establishes and maintains filing systems, control records, and indexes using independent judgment.
8. Performs other duties as assigned or required.